A. Executive Assistant
a. Be involved in planning and execution of projects that assigned by TOM
b. Involve in commercial operation, strategy and contribute opinion to TOM
c. Managing timelines for TOM as well as all HODs
d. Checking of all documents before passing to TOM for signature
e. Inform TOM 1 month in advance on all key events and make necessary preparation for TOM to attend the key events
f. Responsibility in controlling budgets;
g. Being involved in decision-making processes
h. Set up of meetings, taking of meeting minutes and ensuring TOM is well prepared for meetings. as well as after each meeting, a report is to be sent to TOM.
B. Personal Assistant
a. Arranging travel, accommodation and occasionally travelling with TOM to take notes or dictation at meetings or to provide general assistance during presentations;
b. Screening phone calls, enquiries and requests, and handling them on behalf of TOM
c. Meeting and greeting visitors at all levels of seniority on behalf of TOM
d. Organizing and maintaining diaries and making appointments;
e. Dealing with incoming email and post, often corresponding on behalf of TOM
f. Preparing documents, briefing papers, reports and presentations;
g. Liaising with clients, suppliers and other staffs instead of TOM
h. Keeping all matters of confidential nature strictly confidential when TOM is exchanging information
C. Others: Devising and maintaining office systems, including data management and filing
