Procurement/ Purchase Order process/ Purchase requisition:
Create and convert Purchase Requisitions into Purchase Orders (SAP) for intercompany and local vendors.
Place POs based on internal requests and ensure accuracy of price, Incoterms, and lead time.
Monitor and follow up with vendors/intercompanies on order status, changes, and issues.
Resolve issues related to delivery, invoicing, and order processing.
Improve service level through order performance analysis and root cause actions.
Maintain vendor master data in SAP and ensure compliance with PO/contract terms.
Process payments for local vendors and submit overseas invoices to Accounting monthly.
Order Management On Sap System:
Perform SAP transactions for order processing and updates.
Ensure accurate maintenance of purchase prices in SAP.
Execute Goods Receipt / Goods Issue accurately and on time.
Run weekly/monthly reports for stakeholders and management.
Handle order adjustments (reversal/cancellation) according to company policies.
Import / Export Management:
Track daily shipments and coordinate issue resolution with relevant departments.
Update import shipment status for stakeholders.
Coordinate with forwarders for customs clearance and logistics issues.
Verify shipping documents (invoice, packing list, Form E, etc.).
Check HS codes and import duty compliance.
Work with Accounting on import tax and VAT submissions.
Manage container pickup schedules and shipment documentation.
Maintain records for customs audit compliance.
Delivery & Warehouse Management:
Coordinate delivery based on sales order payment status.
Ensure on-time, in-full delivery with optimized cost efficiency.
Arrange transportation with logistics vendors.
Prepare and manage delivery documentation (Delivery Notes, returns).
Monitor external warehouse operations and conduct stock counts.
Ensure proper storage and handling of inventory.
Review and close monthly warehouse cost reports.
Prepare stock and expense reports for management and payments.
Payment & Documentation:
Collect shipment-related costs and submit payment requests to Accounting.
Ensure completeness and accuracy of supporting documents.
Support monthly financial closing process.
Manage and archive original shipment documents from overseas.
Material Planning & Other Responsibilities:
Support Sales in procurement of common stock items.
Plan materials for assembly orders.
Support cross-functional operational tasks.
Monitor and improve KPI performance.
Perform other tasks assigned by management.
