Position Scope: The primary role of the Maintenance Planning & Technical System Lead is to improve work force productivity and work quality by anticipating and eliminating potential delays through planning and coordination of labor, parts and material, tools and equipment, permissions, specialized documentation and equipment access.
The Maintenance Planning & Technical System Lead is responsible for the planning and scheduling of all maintenance work performed. He/she maintains liaison and coordination between the production and maintenance organizations, maintains appropriate records and files to permit meaningful analysis, and reporting of results of work done.
Responsibilities and Duties: In the performance of his/her duties, the Maintenance Planning & Technical System Lead:
1. Is responsible for long-range as well as short-range maintenance work order planning. Regularly analyzes backlog work orders for planning and scheduling.
2. Assures that work requested is valid and needed.
3. Thoroughly understands how to fully utilize the computerized maintenance management system (CMMS).
4. Reviews with engineering those work orders requiring engineering design.
5. Examines jobs to be done and determines scope and best way to accomplish the work.
6. Obtains blueprints, drawings, instructional manuals and special procedures, as needed, from files or other sources. Makes any additional sketches, diagrams, etc., necessary to clarify the intent of the work order.
7. Identifies and obtains determinable materials, entering material needs on the work order.
8. Ensures the safety needs are given a top priority in work planning and scheduling.
9. Maintains ready backlog of work orders awaiting scheduling in accordance with their priority and requested completion date.
10. Once a job is planned and estimated, prior to scheduling, verifies the availability of parts, materials and special tools required for its execution.
11. Develops a maintenance work schedule for the plant (Utility, Facility, Processes)
12. Develops the working schedule, plan overtime & time attendance
13. Develop KPIs dashboards (Engineering KPI and EMS) and reporting standards.
14. Attends meetings with the DOR and participates in the overall plant scheduling of the following week's work, and negotiates for asset/line downtime "windows".
15. Recommends equipment to be included in preventive maintenance programs.
16. Schedules preventive maintenance and other planned work in coordination with production and maintenance supervisors. s
17. Promotes the conservation of energy.
18. Develops a file of standard work orders (plans) for regularly recurring repair jobs, based on historical experience, to simplify the planning process.
19. Reviews the actual labor expended versus estimated labor and material used for completed jobs.
20. Job estimates are continually refined and thereby reflect improving accuracy and consistency.
21. Assists maintenance and production management in periodically analyzing costs and, where necessary, recommends corrective action needed to reduce maintenance costs.
22. Keeps the Engineering manager properly informed on all abnormal or critical situations and seeks advice on matters outside of the planner's knowledge or authority.
23. Maintains necessary records and files and prepares and distributes meaningful and accurate control reports.
24. Develops and maintains planner reference systems (library) including a file of Planned Job Packages for recurring jobs, plus labor and material libraries for each equipment center.
25. Engineering Systemization: Review and standardize SOPs, maintenance instructions, and documentation control processes.
26. Monitor maintenance KPIs such as:
· EPL, OPL, PS, PM…
· Planned vs. unplanned maintenance ratio
· PM compliance
· Maintenance cost vs. budget
· Tagging
· Energy Management System Indicators
· Identify gaps and lead corrective action plans.
· Conduct audits to ensure maintenance compliance and maturity.
27. Operational Excellence (OE) Coordination: Lead TPM (Total Productive Maintenance) initiatives including: Autonomous Maintenance (AM), Preventive Maintenance (PM), Coordinate technician training and competency development (Competency Matrix & Training Plans).
28. Recommends additions to technical store stock.
29. Internal Audit Coordination
Ensure maintenance activities meet safety, quality, and regulatory requirements.
Lead risk assessments (JSA, FMEA as applicable).
Internal audit coordination to ensure all required standards are in place & sustainable relates to FSSC22000, Halal, Kosher, SMETA (SHE)
Measurement of Position Performance
The planner/scheduler is measured in the performance of his/her duties and execution of assigned responsibilities by:
1. Orderly placement of work orders on the schedule(s).
2. Increasing labor utilization due to improving labor estimates and weekly work order schedules.
3. Improvement in mean time between equipment failures.
4. The accuracy of estimates of labor and material.
5. The improved use of labor and improved plant condition as expressed by a reduction in emergencies, overtime hours worked and in unscheduled labor worked, and reduction of contractor support.
6. The timely and accurate preparation and distribution of meaningful control reports.
Position Goals
1. To ensure that production areas receive prompt, efficient and quality service from the maintenance function.
2. Accurately define and estimate work requests.
3. Properly prepare and distribute meaningful control reports.
4. To meet the needs of customers, both internally and externally.
