Overview
Admin & Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units.
Responsibility
1. Reception duties
+ Greet visitors, help them navigate through office to meet/ contact the appropriate hosting employees
+ Answer incoming calls on the switchboard and distributing the calls accordingly and accurately
+ Take messages when the person visitors approach for is not available
+ Handle all in & out courier/express delivery services to relevant departments
+ Make administrative purchases including book flight tickets, flowers, and accommodation; coordinate the company vehicles for employee’s business trips
+ Support Manager Office Management to manage Grab, Taxi and car rental expenses etc.
+ Maintain booking schedule of meeting room in the company office
+ Provide Tea Break for meetings when required
2. Payment and administration duties
+ Make payment, advance payment and other office expenses as assigned by Manager Office Management
+ Support Admin specialist to deliver benefit to employees
+ Provide assistance to BOD Office when required
+ Perform other tasks as assigned by Manager Office Management
3. Corporate seal and document management
+ File, monitor and extract in/out documents.
+ Support Admin specialist to check and publish corporate seal on legal document in accordance with company regulation
+ Participate fully 100% in training, internal sharing, communication programs and events organized by Company
+ Ensure 100% compliance without violating to procedures, policies of division/ department and Company.
Deliverables
+ Effectively manage and arrange meeting room booking
+ Timely support in reception and administration task
