The Procurement Invoice Resolution Analyst is responsible for reviewing and resolving invoice discrepancies identified during invoice processing. This role supports Procurement and Accounts Payable by investigating invoice data discrepancy issues, pricing mismatches, and receiving discrepancies. This position is office-based and plays a critical role in ensuring accurate, timely invoice processing and continuous improvement across vendors and internal processes.
1. Invoice Review & Resolution:
- Review invoices flagged with discrepancies during the processing cycle.
- Investigate and resolve issues related to invoice data, pricing differences, and receiving discrepancies.
- Compare invoice information with Purchase Orders (POs), receipts, and supporting documents to identify root causes and determine appropriate actions.
2. Cross-Functional Coordination:
- Coordinate with Accounts Payable (AP), Procurement, Receiving, and other stakeholders to resolve invoice-related issues.
- Follow up on outstanding discrepancies and escalate cases when necessary.
- Maintain accurate and clear records of findings, actions taken, and resolutions.
3. Reporting & Data Analysis:
- Track invoice discrepancies and update related records in Excel.
- Analyze recurring issues and identify trends involving vendors, pricing, or receiving processes.
- Support the preparation of reports and data summaries to improve operational efficiency.
4. Process Improvement:
- Identify opportunities to improve invoice processing accuracy and reduce recurring issues.
- Support the development and documentation of standard operating procedures.
- Participate in system enhancement testing and provide feedback on process improvements.
